NORTHVILLE DISTRICT LIBRARY BOARD OF TRUSTEES
Regular Meeting Minutes
Thursday, August 23, 2007 – 7:30 p.m.
Northville District Library Carlo Meeting Room

1.    Chairperson Alan Somershoe called the Regular Meeting to order at 7:30 p.m. 
1.1    Roll Call - Present:  Trustees Alan Somershoe, Robert Sochacki, Deborah Stanifer, Peggy Koppy, Judy Sherman, Jean Hansen, and Joe Corriveau.  Also present:  Anne Mannisto, Assistant Director; Judith Williams, Administrative Assistant; and Jim Morché, President of the Friends.  Guest in attendance:  staff member Denise LaMotte.
Absent:  Julie Herrin, Director.
1.2    Approval of the Agenda:  MOTION:  Robert Sochacki made a motion to accept the agenda as presented.  Jean Hansen seconded the motion.  Motion passed. 
1.3    Approval of the Regular Board Meeting minutes of July 26, 2007:  Jean Hansen made a motion to accept the minutes of the July 26th meeting as presented.  Robert Sochacki seconded the motion.  Motion passed.
1.4    Correspondence:  None.

2.    Citizens’ Comments:  None.

3.    Director’s Report:
Statistics:  The statistics for July 2007 show the highest monthly circulation ever at the Library with an increase of almost 5% over last year.  Database access was 302 in the Library and 548 remotely.  Computer usage is slightly lower than last July but wireless usage is higher than last year at this time.
Youth Programming:  The Summer Reading Program concluded with the Final Event and an outdoor party on July 30.  Roz Fink and several Friends Volunteers served the refreshments for the Final Party, she also coordinated Friends volunteers throughout the program and located sponsors for the annual Youth Summer Reading T-shirts.  The total registration for Youth Summer Reading was 971, up 50 over last year.  The total attendance to the Youth Summer Reading Program events was 2007 (up 544 over last year).  Dorie sent the statistics about participation to all of the school media specialists.  Post Summer Reading Program activities were 2 Movie & Munchies events with 65 attendees in total. 
Teen Services:  The Drummunity Concert, held on Tuesday July 31 had 9 teens at the workshop and 45 teens and adults at the outdoor concert.  The Flying Aces Pro-Frisbee program was held outside on Monday, Aug 6, with over 30 attending.  The Teen Summer Reading Final Party featured a choice of electronic games and snacks;22 teens attended. 
Adult Programming:  The Adult Summer Reading Program had a total of 122 participants.  There will be a final prize drawing at the end of the program, on August 31.  The last Foreign Film Series, held on Monday, August 20, had 24 attending.  Adult Librarian Patricia Garavoglia will select Foreign Language Films for the series as it continues through the fall.  The last Book Discussion, held on Monday, August 13, was to be a combined Adult and Teen event to discuss “The Dollmaker”.  There were 20 attendees, all adults.  The Hat Program on Thursday, August 9, featuring Lori Hoffman with almost 100 vintage hats, had an attendance of 22.  Karen Fehl hosted the program and the daughters of Suzanne Schimanski-Gross helped model some of the hats with other staff members. 
Staff:  Two Substitute Librarians have been hired to assist with staffing for Fall Sundays.  One has been trained and the second will start after Labor Day.  Substitutes will be added to the regular schedule, to help with desk coverage through the week and will work Sundays as well.  Another Substitute Librarian may be hired in September.
Facility:  The Library will be closed on Tuesday and Wednesday, Aug 28 & 29, for the reorientation and addition of shelving to the Adult area.  This will result in a gain of about 60% more space for the Fiction, Large Print and Audiobook area.  While the Library is closed, we will have a Staff Development program on “Organizing Your Work Area.”
 Volunteers:  About 60 volunteers with friends and family attended our “Just Desserts” party on Tuesday, August 21.  This was the highest attendance ever for such an event.  There were 139 Teen Corps volunteer hours in July and 16 additional volunteer hours.  The Teen Corps volunteers contributed a total of 255 hours from June through August.  
Public Relations:  The Fall edition of the Library Newsletter will be going out at the end of next week.  The Northville Record has featured several Youth activities in recent articles. 
Budget:  In spite of the State’s fiscal crisis, the Library received the second disbursement of State Aid, $10.823.42, this week.

4.    Friends Report:  Jim Morché reported that the Friends will appoint a Gift Store Manager at the September Board Meeting.   Jim reported that he will continue to fill in at the Movie Programs for Jeannine Davidson while she is on medical leave.  The Fall Used Book Sale will be September 20-23.  The Friends will sponsor a music program featuring “Blended Strings,” a country western musical group, on October 10.  On November 7 there will be a program on Investor Education, presented by the State of Michigan Office of Financial and Insurance Services.  Back Beat, the male vocal group from Northville High School, will be featured at the Library on December 3.  

5.    Budget and Finance Review:  Deborah Stanifer
5.1    MOTION:  Deborah Stanifer made a motion to approve payment of the Northville District Library bills over $1,000 for August 2007 as presented to the Board.  Jean Hansen seconded the motion.  Motion passed.
5.2    The Board was given copies of the Financial Reports for the Operating Fund for July.  Deborah reviewed the Financial Report, noting that 66% of the fiscal year is reflected in this report.  The expenditures to date are on track.  Penal Fines have now been received and will be reflected in next month’s report. 
5.3    Deborah Stanifer made a motion to accept the Proposed 2007-2008 Northville District Library Budget as reviewed at the Public Hearing prior to this meeting.  Robert Sochacki seconded the motion.  Motion passed. 
5.4    Resolution 7-03 regarding the stated millage supporting the 2007-2008 budget as .9573 mils for operating and .1980 mils for the Library Debt Service was read to the Board Members.  The Resolution passed by unanimous roll call vote.  The millage form and copies of Resolution 7-03 will be mailed to the appropriate municipal offices by September 30, 2007. 

6.    Announcements and Comments: 
The Board Finance Committee Meeting will be held at 5:30 p.m. on Tuesday, September 25, in the Carlo Meeting Room (prior to the Michigan Opera Theater Program).  A Facilities Committee meeting is scheduled for 6:00 p.m. on September 27, prior to the Regular Board Meeting.

The next regular meeting will be at 7:30 p.m. on Thursday, September 27, 2007, in the Carlo Meeting Room.

7.    MOTION:  Alan Somershoe asked for a motion to adjourn.  Robert Sochacki made a motion to adjourn.  Peggy Koppy seconded the motion.  The meeting was adjourned at 9:05 p.m.

Respectfully Submitted,
Judy Sherman
jw: 9/14/07