ndlbrd01252007

NORTHVILLE DISTRICT LIBRARY BOARD OF TRUSTEES
Regular Meeting Minutes
Thursday, January 25, 2007 – 7:30 p.m.
Northville District Library Carlo Meeting Room

1.   Chairperson Alan Somershoe called the Regular Meeting to order at 7:35 p.m.
1.1   Roll Call - Present: Trustees Alan Somershoe, Jean Hansen, Robert Sochacki, Judy Sherman, Joe Corriveau and Peggy Koppy. Also present: Julie Herrin, Director; Anne Mannisto, Assistant Director; and Judith Williams, Administrative Assistant.
Absent: Trustee Deborah Stanifer.
1.2   Approval of the Agenda: MOTION: Robert Sochacki made a motion to accept the agenda. Judy Sherman seconded the motion. Motion passed.
1.3   Election of Officers: The slate of officers for the 2007 Board of Trustees was presented with Alan Somershoe as Chairperson, Robert Sochacki as Vice Chairperson, Judy Sherman as Secretary and Deborah Stanifer as Treasurer. MOTION: Jean Hansen made a motion to accept the slate of officers as presented by unanimous assent. Peggy Koppy seconded the motion. Motion passed. Officers elected as presented.
1.4   Resolution 07-1. The Board of Trustees reviewed the dates selected for the Regular Board of Trustee Meetings during 2007. The established date of the fourth Thursday of each month will continue this year except for the months of November and December; these dates have been moved due to the Thanksgiving and Christmas holidays. Both of these meetings will be held on the third Thursday (November 15th and December 20th) of the corresponding months. A Roll Call vote unanimously passed Resolution 07-1.
1.5   Committee Assignments: A list of the standing Board of Trustee Committees and special committees that Trustees had agreed to serve on was distributed.
1.6   Approval of the Regular Board Meeting minutes of December 21, 2006. Chairman Alan Somershoe noted the error with his name in the December minutes and Jean Hansen suggested changes to the Financial Report information for clarification. MOTION: Robert Sochacki made a motion to approve the minutes of the December 21st meeting with revisions. Jean Hansen seconded the motion. Motion passed.
1.7   Correspondence: Julie Herrin passed a Thank You note for the Holiday Luncheon from the Library Staff to the Trustees. She also distributed a survey for completion by the Trustees for the Oakland County Public Library Association. These surveys should be returned by February 5th.

2.   Citizens’ Comments: None

3.   Director’s Report: Before beginning her report, Julie notified the Board that Judith would be on vacation the week of January 28, until February 5, 2007; and that she, herself, would be on vacation from February 16th through February 27th. Julie informed that Board that her knee replacement surgery is scheduled for March 6th and she will be on medical leave for a minimum of 6 weeks while recuperating.
Statistics: Circulation numbers for December are 11% higher than December 2005, with the door count 9% higher than last year. These figures are still lower than November. Wireless use is, however, much higher than November with 356 users.
Youth Programming: The new season of Storytimes has begun. Registration was almost full on the first day, with all of the Storytimes now full. The Drop-in Storytime had 17 attendees. There were library tours for three groups this month, two from Ridge Wood Early Childhood and one Boy Scout pack. The Christmas Break program featuring the Rainbow Feathers Club was attended by 79.
Adult Programming: The Adult Services Department held two Internet Classes, with attendance of 12 and 8 respectively. Three Teen Tutors assisted 6 individuals on a one-on-one basis this month. The Adult Book Discussion hosted 12 this month. The program on using E-Bay had 79 attendees.
Teen Services: The Teen Services Librarian participated in Northville Nite on New Year’s Eve with about 200 teens using the Library’s “Dance Dance Revolution.” She and another part-time librarian also visited area Middle Schools to promote the Battle of the Books. Presentations were made to 19 classes, and 4 teams totaling 13 participants have already signed up.
Collections: Julie reported that the new MP3 collection of 53 titles has gone out 83 times in less than a month. The Downloadable Audiobooks have been accessed 1,735 times since the subscription began in 2005. In 2006, 502 titles were downloaded by 240 current active users. Julie notes that the Metro Times has been relocated to the Main Level reading area due to patron concerns about the previous location near the main entrance and its accessibility by children.
Staff: The Library has hired a new Substitute Librarian, Kelly Wetschka. The Library will also have the services of a Library Science Field Student Kendra Wesner, beginning in February. Volunteers provided 68 hours of volunteer time during the past month.
Technology: Since the installation of the Self Check-out Machine in September, it has been used 3,748 times to check out 8,631 items.
Facility: New shelving is scheduled to be delivered in early February with installation planned for later in the month. A meeting will be held with the Department Heads and affected staff members regarding the allocation of the new shelving and relocation of some collections to more efficiently use the space.
Donations: The Friends have again made a donation of $5,000 for the Youth Summer Reading Program. Gift Book Donations, in memory of Jane Owen, a long time member of the Friends, now exceed $600. Julie reported that Year End contributions to the Endowment Fund have also been very generous this year.
Strategic Plan: Julie requested that a special meeting date be set to meet with Bill Schroer regarding the implementation of the activities that were identified by the Task Forces and prioritized by the Administrative Team. The meeting date was set for February 13th at 7:00 P.M.

4.   Friends Report: In the absence of Jim Morché, Anne Mannisto reported on the Friends Board Meeting. The Friends Macchu Pechu Travel program is set for February 8th. The February Friends Board Meeting will be held in the Youth Activity Room because of the Library Program “All About Oscar” which is scheduled for the Carlo Room. There will be a Friend’s Board Meeting the day before the Friend’s Annual Meeting on March 15, when they will have their election of officers. The Friends will be assisting Library staff members with the Taste of Northville on March 17. The Spring Used Book Sale is Thursday, May 31, through Sunday, June 3.

5.   Budget and Finance Review: Jean Hansen
5.1   MOTION: Jean Hansen made a motion for approval of payment of the Northville District Library Bills List over $1,000 for January 2007 as presented to the Board. Robert Sochacki seconded the motion. Motion passed.
5.2   Jean reviewed the Draft Financial Reports for December and reported that just over $200,000 from the 2006 Budget will go to reserve. She noted that current plans are that $31,000 will be allocated toward the funding of the purchase of RFID, and $16,659 will be designated for Facilities Preservation; allocations of the remaining $154,000 will not be made until plans are finalized regarding the Strategic Plan goals. Representatives from Plante & Moran will present the Audit of the Library at the regular Board Meeting on February 22nd.

6.   Committee Reports:
6.1   Personnel Committee: Robert Sochacki reported that a meeting to determine the compensation for the Library’s Administrative Staff needed to be set: this was scheduled for February 6th at 7:30 P.M. Julie will provide information on the performance evaluation of Anne Mannisto and Judith Williams as well as statistical information from the DSLRT (Detroit Suburban Library Round Table) Report to assist the Board members in this process.

7.   Announcements and Comments:
7.1   The next scheduled Board of Trustees Regular Meeting is Thursday, February 22, 2007 at 7:30 p.m. in the Carlo Meeting Room of Northville District Library. There is also a Special Board Meeting scheduled for Tuesday, February 13 at 7:00 P.M. in the Youth Activity Room
7.2   MOTION: Jean Hansen made a motion that the Agenda for this meeting be amended to reflect the necessity for the Board to hold an Executive Session to discuss the current status of the Union Contract Negotiations. Robert Sochacki seconded the motion. Motion Passed.
7.3   MOTION: Jean Hansen made a motion to adjourn the Regular Meeting to the Executive Session. Robert Sochacki seconded the motion. Motion Passed.
7.4   MOTION: Jean Hansen made a motion to adjourn the Executive Session. Robert Sochacki seconded the motion. Motion passed. The Executive Session was adjourned at 9:51 P.M.
7.5   MOTION: Jean Hansen made a motion to adjourn the January 25th Regular Meeting of the Northville Library Board of Trustees. Judy Sherman seconded the motion. Motion Passed. The meeting was adjourned at 9:52.

Respectfully Submitted
Judy Sherman
2/9/07